Apply to host DPLAfest 2016!
Posted by DPLA in May 5, 2015.
Hot on the heels of the successful second DPLAfest, we’re looking for the next great site to host next year’s interactive, productive, and exciting event. DPLAfest is an annual event that brings together hundreds of people to celebrate the Digital Public Library of America, our many partners across the country, and our large and growing community of practitioners and members of the public who contribute to, and benefit from, DPLA.
|SCENES FROM DPLAfest 2015 IN INDIANAPOLIS
DPLAfest 2015 was co-hosted by the Indianapolis Public Library, Indiana State Library, Indiana Historical Society, and the IUPUI University Library. Those great institutions were proud to host well over 300 attendees from across the world for two-days of discussions, workshops, hands-on activities, and fun events.
DPLAfest host organizations are essential contributors to one of the most prominent gatherings in the country involving librarians, archivists, and museum professionals, developers and technologists, publishers and authors, teachers and students, and many others who work together to further the mission of providing maximal access to our shared cultural heritage. For colleges and universities, DPLAfest is the perfect opportunity to directly engage your students, educators, archivists, librarians and other information professionals in the work of a diverse national community of information and technology leaders. For public libraries, hosting DPLAfest brings the excitement and enthusiasm of our community right to your hometown, enriching your patrons’ understanding of library services through free and open workshops, conversations, and more. It’s also a chance to promote your institution nationally and internationally, given the widespread media coverage of DPLAfest and the energy around the event.
If this opportunity sounds right for you and your organization, let us know! We are calling on universities and colleges, public libraries, archives, museums, historical societies, and others to submit expressions of interests to serve as hosts or co-hosts for DPLAfest 2016, which will take place in mid-April 2016.
To apply, review the information below and submit an expression of interest on behalf of your organization via the form at the bottom of this page. The deadline to apply is Wednesday, July 15, 2015. We will follow up with the most promising proposals shortly following the deadline.
Collaborative applications (such as between a university and a nearby public library) are encouraged. Preference will be given to applicants who can provide venue spaces which are closely located to one another, or in the same building complex or campus. Please note that some host partners can contribute staffing or other day-of support in lieu of venue space.
Requirements of a DPLAfest 2016 Hosting Site
- Willingness to make local arrangements and coordinate with DPLA staff and any/all staff at host institution.
- An auditorium or similar space suitable for a keynote presentation (minimum 250 people).
- 10 or more smaller rooms for “breakout” sessions (30 – 50 people).
- Preference will be given to hosts that can provide breakout rooms equipped with projection/display capabilities.
- Availability of wireless network for all attendees, potentially in excess of 300 simultaneous clients, for free or via conference sponsorship.
- An organizational commitment to donate use of all venue spaces. (As a small non-profit with limited funds, as well as a strong desire to keep DPLAfest maximally open to the public, we’re unable to pursue host proposals that are unable to offer free or deeply-discounted use of venue spaces).
- Ability to provide at least one staff person for every venue space to help with day-of AV support, logistical support, etc.
- Commitment to diversity, inclusion, and openness to all.
Additional Desirable Qualities
- Proximity to a major airport and hotels.
- Co-location of proposed event spaces (ie., same building or nearby buildings).
- Location outside of the Midwest or Boston, MA area (we’re rotating the location of DPLAfest each year; we celebrated DPLAfest 2013 in Boston and DPLAfest 2015 in Indianapolis).