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Policies

The DPLA strives for openness and transparency in its activities. The following policies and guidelines, many developed in close consultation with the DPLA community, reflect the DPLA’s fundamental organizational commitments.

Operational policies

DPLA Bylaws  //  PDF or View as Plain Text

Exhibit B

Adopted on ____________  __, 2012

Digital Public Library of America, Inc.

(a Delaware Nonstock Corporation)

By-Laws 

ARTICLE I – Offices; Seal; Purpose

1. Offices. The principal office of the Corporation and such other offices as it may establish from time to time shall be located at such place or places, either within or without the State of Delaware, as may be designated from time to time by the Board of Directors or by the officers pursuant to authority from the Board of Directors.

2. Seal. The seal of the Corporation, if any, shall be in such form as the Board of Directors shall prescribe.

3. Purposes. The Corporation is a corporation organized under the laws of the State of Delaware for the purposes enumerated in its Certificate of Incorporation, as they may be amended from time to time.

ARTICLE II – Directors

1. Powers. The affairs of the Corporation shall be managed by the Board of Directors. The Board of Directors shall possess, and may exercise, any and all powers granted to the Corporation by law, the Certificate of Incorporation, and these Bylaws.

2. Number. The number of directors constituting the entire Board shall be established from time to time by the Board of Directors and shall be a minimum of three (3) but not more than eleven (11).* The minimum and maximum numbers of directors constituting the entire Board of Directors may be increased or decreased by amendment of these Bylaws provided that no such amendment may reduce the total number of directors to less than one (1), and no reduction in the number of directors shall have the effect of shortening the term of any director in office at the time such amendment becomes effective.

3. Qualifications. Directors need not be residents of the State of Delaware.

4. Election. Directors shall be elected by a majority vote of directors then in office.

5. Tenure. Subject to the remainder of this paragraph, a director shall serve from the date of his or her election for a term of three (3) years and until his or her successor is elected and qualified. A director shall not serve for more than two full consecutive three-year terms. The term of office of any individual director shall terminate upon the effective date of his or her resignation, upon his or her death, or upon his or her removal from office.

6. Resignation. Any director may resign at any time by giving written or electronic notice of his or her resignation to the Chairperson of the Board of Directors, the President, or the Secretary. Unless otherwise specified in such notice, the resignation shall be effective upon delivery and no acceptance of such resignation shall be necessary to make it effective.

7. Removal. Any director may be removed from office, with or without cause, at a meeting of the Board of Directors called for the purpose of removing such director. The meeting notice shall state that the purpose, or one of the purposes, of the meeting is the removal of such director. Such director may be removed from the Board by the majority vote of the other directors then in office.

8. Vacancies. Any vacancy in the Board of Directors, including a vacancy created by an increase in the number of directors, shall be filled by majority vote of the directors then in office. A director so elected shall serve for a term of three (3) years and until his or her successor is elected and qualified.

9. Chairperson. The Board of Directors shall appoint from among its members a Chairperson, who shall preside at meetings of the Board of Directors and shall have such powers and perform such duties as shall be defined by the Board of Directors.

10. Reimbursement. Members of the Board of Directors and Advisory Committees thereof, as specified in Article IV below, shall receive no compensation for their services, but, by resolution of the Board of Directors, may be reimbursed for reasonable expenses paid while acting on behalf of the Corporation. Nothing herein shall preclude any director from serving the Corporation in any other capacity and receiving compensation therefore as authorized by the Board of Directors.

*Amendment to the maximum number of Board members was voted into effect on September 15, 2014.

ARTICLE III – Meetings of Directors

1. Place of Meetings. The Board of Directors may hold meetings, annual, regular, or special at any place either within or without the State of Delaware.

2. Annual Meeting. The Board of Directors shall hold a regular annual meeting at a time and place set by the Board of Directors. Notice of such meeting shall be given to each director at least ten (10) days prior to the date of the meeting unless the Board, by resolution, otherwise provides.

3. Regular Meetings. Additional regular meetings of the Board of Directors may be held without notice at such time and place as shall be determined from time to time by the Board of Directors; provided that any director who is absent when such a determination is made shall be given notice of the determination.

4.  Special Meetings. Special meetings of the Board of Directors may be held at any time and place designated in a call by the Chairperson of the Board, the Chief Executive Officer, the President, two (2) or more directors, or by one (1) director in the event that there is only a single director in office.

5. Notice of Special Meetings. Notice of the date, place (if any), and time of any special meeting of directors shall be given to each director by the Secretary or by the officer or one of the directors calling the meeting. Notice shall be duly given to each director (a) in person or by telephone at least twenty-four (24) hours in advance of the meeting, (b) by sending written notice by reputable overnight courier, telecopy, facsimile or electronic transmission, or delivering written notice by hand, to such director’s last known business, home or electronic transmission address at least forty-eight (48) hours in advance of the meeting, or (c) by sending written notice by first-class mail to such director’s last known business or home address at least seventy-two (72) hours in advance of the meeting.  A notice or waiver of notice of a meeting of the Board of Directors need not specify the purposes of the meeting.

6. Quorum; Vote. At all meetings of the Board of Directors, the presence of a majority of the number of directors fixed pursuant to these Bylaws shall constitute a quorum for the transaction of business.  Every act or decision done or made by a majority of the directors present at a meeting of the Board of Directors duly held at which a quorum is present shall be regarded as the act of the Board of Directors, unless a greater number is required by law or by the Certificate of Incorporation.  If a quorum is found to exist at a meeting, it shall be deemed to exist until adjournment, notwithstanding the withdrawal of enough directors to leave less than a quorum.

7. Adjournment. Whether or not a quorum is present, a majority of directors present at a meeting of the Board of Directors may adjourn the meeting to another place, date, or time. When a meeting is adjourned to another place, date, or time, and the place, date, and time of the adjourned meeting are announced at the meeting at which adjournment is taken, written notice need not be given of the adjourned meeting unless the date thereof is more than thirty (30) days after the date for which the meeting was originally noticed. At any such adjourned meeting at which a quorum is present, any business may be transacted that might have been transacted at the meeting as originally noticed.

8. Action By Consent. Any action required or permitted to be taken at a meeting of the Board of Directors or of any committee may be taken without a meeting if written consents or electronic transmissions setting forth the action taken are signed by all of the members of the Board of Directors or of such committee, as the case may be. Such consents (which may be in one instrument or several instruments) shall be filed with the minutes of the proceedings of the Board of Directors or of the committee.  Such filing shall be in paper form if the minutes are maintained in paper form and shall be in electronic form if the minutes are maintained in electronic form.

9. Meetings by Telephone. The members of the Board of Directors or of any committee may participate in a meeting by means of a conference telephone or similar communications equipment by which all directors participating in the meeting can hear each other at the same time. Participation by such means shall constitute presence in person at such meeting.

ARTICLE IV – Committees

1. Committees of the Board. The Board of Directors may, by resolution passed by a majority of all directors in office, establish such committees, including, without limitation, an Executive Committee, as it deems necessary or proper. Each committee must be composed of at least one (1) member of the Board of Directors. The Board of Directors may designate any director(s) as an alternate member(s) of any committee to replace any absent or disqualified member(s) at any meeting of such committee. The Board of Directors may make such provisions for appointment of the chairpersons of such committees, establish such procedures to govern the committees’ activities, and delegate to the committees such authority as may be necessary or desirable for the efficient management of the property, affairs, business, and activities of the Corporation. However, the Board of Directors shall not delegate to any committee the power or authority to (1) amend, adopt, or repeal the Certificate of Incorporation or these Bylaws; (2) adopt or approve a plan of merger or consolidation; (3) authorize the voluntary dissolution of the Corporation; (4) elect, appoint, or remove any director or officer; or (5) amend or repeal any resolution of the Board of Directors which by its terms is not amendable or repealable. Unless otherwise specified in the resolution establishing a committee, a committee’s authority shall continue until terminated by the Board of Directors.

2. Advisory Committees. Other committees not having and exercising the authority of the Board of Directors may be constituted and members thereof appointed by a resolution adopted by a majority of the directors present at a meeting of the Board of Directors at which a quorum is present.

3. Records. Minutes shall be kept of each meeting of each committee. Copies of the minutes of each such meeting shall be filed with the corporate records in paper or electronic form and supplied to each member of the Board of Directors.

4. Committee Meetings. Meetings of any committee shall, to the extent not otherwise specified in resolutions of the Board of Directors, be conducted in accordance with the foregoing provisions of these Bylaws.

ARTICLE V – Notice

1. Form; Delivery. Whenever, under the provisions of law, the Certificate of Incorporation, or these Bylaws, notice is required or permitted to be given to any director or other person, such notice may be given in writing, by mail, addressed to such person at his or her post office address as it appears on the current records of the Corporation. Such notice shall be deemed to be given at the time it is deposited, with postage prepaid thereon, in the United States mail. Notice may also be communicated orally in person or by telephone; or given by telegraph, teletype, other form of wire or wireless communication, or private carrier, except as otherwise provided by law, the Certificate of Incorporation, or these Bylaws.

2. Waiver. Whenever any notice is required or permitted to be given under the provisions of law, the Certificate of Incorporation, or these Bylaws, a written waiver thereof, signed by the person entitled to such notice and delivered to the Secretary for inclusion with the records of the meeting, whether before or after the time stated therein, shall be deemed to be the equivalent of such notice. In addition, any director who attends a meeting of the Board of Directors, or any member of a committee who attends a committee meeting, shall be conclusively deemed to have waived notice of such meeting, unless he or she objects at the beginning of the meeting or promptly upon his or her arrival to the lack of such notice and does not thereafter vote for or assent to action taken at the meeting.

ARTICLE VI – Officers

1. Officers. The officers of the Corporation shall be a President, a Secretary, a Treasurer, and such other officers as the Board of Directors may determine are necessary or desirable. Any two or more offices may be held by the same person.

2. Agents and Employees. The Board may appoint agents and employees who shall have such authority and perform such duties as may be prescribed by the Board of Directors. The Board of Directors may remove any agent or employee at any time with or without cause. Removal without cause shall be without prejudice to such person’s contract rights, if any, and the appointment of such person shall not itself create contract rights.

3. Election. The officers shall be elected by the Board of Directors.

4. Tenure. An officer shall serve from the date of his or her election until his or her successor has been elected and qualified or until his or her death, resignation, or removal from office with or without cause by the Board of Directors. Any officer may be removed by the Board of Directors with or without cause at any time.

5. Resignation. An officer may resign at any time by giving written notice of his or her resignation to the Chairperson of the Board of Directors, the President, or the Secretary. Unless otherwise specified in such notice, the resignation shall be effective upon delivery.

6. Vacancies. The Board may, by resolution, appoint a successor to fill any vacancy resulting from any death, resignation or removal. An officer appointed to fill a vacancy shall hold office for the unexpired term of his or her predecessor in office, and until his or her successor is elected and qualified.

7. Compensation of Officers, Agents and Employees. The Corporation may award compensation in reasonable amounts to officers of the Corporation for services rendered to the Corporation, such amounts to be fixed by the Board.

The Corporation may award compensation in reasonable amounts to agents and employees of the Corporation for services rendered to the Corporation, such amounts to be fixed by the Board, or, if the Board of Directors delegates power to any officer or officers, then by such officer or officers.

8. Powers and Duties. Except as otherwise provided by the Board of Directors, the officers shall have such powers and perform such duties as typically pertain to their offices, as well as such additional powers and duties as are prescribed from time to time by the Board or (in the case of officers other than the President) by the President, and that are not inconsistent with law, the Certificate of Incorporation, or these Bylaws.

ARTICLE VII – Fiscal Administration; Books and Records

1. Documents. All disbursements of monies or incurrence of debts on behalf of the Corporation may be undertaken by such officer(s) or agent(s) of the Corporation, and in such manner, as shall from time to time be determined by resolution of the Board of Directors or of any committee to which such authority has been delegated by the Board of Directors.

2. Deposits and Accounts. All funds of the Corporation not otherwise employed shall be deposited from time to time in general or special accounts in such banks, trust companies, or other depositories as the Board of Directors or any committee to which such authority has been delegated by the Board of Directors may select, or as may be selected by any officer(s) or agent(s) of the Corporation to whom such power may from time to time be delegated by the Board of Directors. For the purpose of deposit and for the purpose of collection for the account of the Corporation, checks, drafts, and other orders of the Corporation may be endorsed, assigned, and delivered on behalf of the Corporation by such officer(s) or agent(s) of the Corporation as shall be determined by the Board of Directors.

3. Corporate Books and Records. The Corporation shall keep at its principal place of business (a) the original or a duplicate record of the proceedings of the Board of Directors and committees, (b) the original or a copy of the Certificate of Incorporation and these Bylaws, including all amendments thereof to date, certified by the Secretary, (c) appropriate, correct, and complete books and records of account, and (d) a current list of the members of the Board and officers of the Corporation along with their residential addresses. Any of the books, minutes and records of the Corporation may be in written form or in any other form capable of being converted into written form within a reasonable time.

ARTICLE VIII – Accounting Period

The annual accounting period of the Corporation shall be the calendar year or such other period as may be fixed by the Board of Directors.

ARTICLE IX – Amendments

1.  Bylaws. These Bylaws may be amended by the affirmative vote of a majority of the directors present at a meeting of the Board of Directors at which a quorum is present.

2.  Certificate of Incorporation. The Certificate of Incorporation may be amended by the directors if (1) the Board adopts a resolution setting forth the proposed amendment and declaring its advisability, and (2) at a subsequent meeting of the Board held, on notice stating the purpose thereof, not earlier than ten (10) and not later than sixty (60) days after adoption of the resolution, a majority of all directors in office votes in favor of such amendment.

ARTICLE X – General Provisions

1.  Gender.  The personal pronoun “he” or possessive pronoun “his,” when appropriate, shall be construed to mean “she” or “her”.

2. Certificate of Incorporation.  All references in these By-Laws to the Certificate of Incorporation shall be deemed to refer to the Certificate of Incorporation of the Corporation, as amended and in effect from time to time.

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DPLA Certification of Incorporation (Charter)  //  PDF or View as Plain Text

Exhibit A

Adopted on ___________  __, 2012

Digital Public Library of America, Inc.

(a Delaware Nonstock Corporation)

Certificate of Incorporation

ARTICLE I

NAME

The name of the corporation is Digital Public Library of America, Inc. (the “Corporation”).

ARTICLE II

DURATION

The period of duration of the Corporation is perpetual.

ARTICLE III

PURPOSES

The Corporation shall be a nonprofit corporation.

The purposes for which the Corporation is organized and operated are to engage exclusively in such charitable, educational, and scientific activities as may qualify it for exemption from federal income tax under Section 501(c)(3) of the Code (defined below). To the extent not inconsistent with the immediately preceding sentence, the Corporation shall be empowered to exercise all power and authority granted to it under the Delaware General Corporation Law, or otherwise, including, but not limited to, the power to (i) accept donations of money or property, whether real or personal, or any interest therein, wherever situated, (ii) maintain control and discretion over the use of funds received by the Corporation, and (iii) monitor the use of funds made available by the Corporation to assure that the funds are used in conformity with the intended purposes.

In furtherance thereof, the Corporation may receive property by gift, devise or bequest, invest or reinvest the same, and apply the income and principal thereof, as the Board of Directors may from time to time determine, either directly or through contributions to any charitable organization or organizations, exclusively for charitable or educational purposes, and engage in any lawful act or activity for which corporations may be organized under the Delaware General Corporation Law.

In furtherance of its corporate purposes, the Corporation shall have all the general powers enumerated in §§ 121 and 122 of the Delaware General Corporation Law as now in effect or as may hereafter be amended, together with the power to solicit grants and contributions for such purposes.

ARTICLE IV

MEMBERSHIP

The Corporation shall have no members.

ARTICLE V

STOCK

The Corporation shall have no capital stock and shall have no authority to issue capital stock.

ARTICLE VI

DIRECTORS

The affairs of the Corporation shall be managed by its Board of Directors. The Board of Directors shall have all powers necessary or appropriate for the administration of the affairs of the Corporation and may perform all acts in furtherance thereof as are not forbidden to the Directors by law, this Certificate of Incorporation, or the Bylaws.

The manner of election or appointment of Directors shall be provided in the Bylaws. The number of members of the Board of Directors shall be set in the manner provided in the Bylaws, but in no event shall there be fewer than one (1) Director.

ARTICLE VII

BYLAWS

The internal affairs of the Corporation shall be regulated by the Bylaws, and the Board of Directors shall supervise the management of the business and affairs of the Corporation in accordance with the Bylaws. The power to amend or repeal the Bylaws shall be vested in the Board of Directors except to the extent otherwise provided in the Bylaws.

ARTICLE VIII

LIMITATIONS ON ACTIVITY

At all times, notwithstanding merger, consolidation, reorganization, termination, dissolution, or winding up of the Corporation, whether voluntary or involuntary or by operation of law, or any other provision of this Certificate of Incorporation:

A. the Corporation shall not possess or exercise any power or authority, or engage directly or indirectly in any activity, that will or might prevent it at any time from qualifying and continuing to qualify as a corporation described in Code Sections 501(c)(3) and 170(c)(2), contributions to which are deductible for federal income tax purposes under Code Section 170(a)(1);

B. no part of the assets or net earnings of the Corporation shall ever be used, nor shall the Corporation ever be organized or operated, for purposes that are not exclusively charitable, educational, scientific, environmental, religious, or literary within the meaning of Code Section 501(c)(3);

C. no substantial part of the activities of the Corporation shall consist of carrying on of propaganda or otherwise attempting to influence legislation, nor shall the Corporation in any manner or to any extent (including by publication or distribution of statements) participate or intervene in any political campaign on behalf of (or in opposition to) any candidate for public office. To the extent that Code Section 501 is at any time amended to permit participation or intervention in a political campaign or to permit to a greater extent the carrying on of propaganda or otherwise attempting to influence legislation by an organization subject to its provisions, the Corporation shall be authorized to carry on such activities to the extent permitted by Section 501 as amended;

D. pursuant to the prohibition contained in Code Section 501(c)(3), no part of the net earnings of the Corporation shall ever inure to the benefit of or be distributable to its Directors, officers, or other private persons, except that the Corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III above; and

E. notwithstanding any other provision of this Certificate of Incorporation, if at any time or times the Corporation is a private foundation within the meaning of Code Section 509, then during such time or times:

(1) the Corporation shall not engage in any act of self-dealing as defined in Code Section 4941;

(2) the Corporation shall distribute its income for each taxable year at such time and in such manner as not to subject the Corporation to the tax on undistributed income imposed by Code Section 4942;

(3) the Corporation shall not retain any excess business holdings as defined in Code Section 4943;

(4) the Corporation shall not make any investments in such a manner as to subject the Corporation to tax under Code Section 4944; and

(5) the Corporation shall not make any taxable expenditures as defined in Code Section 4945.

ARTICLE IX

LIMITATION ON PERSONAL LIABILITY

The personal liability of the Directors of the Corporation is hereby eliminated to the fullest extent permitted by the General Corporation Law of Delaware, as the same exists or may hereafter be amended. No amendment or repeal of this paragraph shall apply to or have any effect on the liability or alleged liability of any Director of the Corporation for or with respect to any act or omission on the part of such Director occurring prior to such amendment or repeal.

The private property, both real and personal, of the members of the Board of Directors and the officers of the Corporation shall not be subject to the payment of corporate debts to any extent whatsoever.

ARTICLE X

INDEMNIFICATION

The following indemnification provisions shall apply to the persons enumerated below.

A. Right to Indemnification of Directors and Officers.  The Corporation shall indemnify and hold harmless, to the fullest extent permitted by applicable law as it presently exists or may hereafter be amended, any person (an “Indemnified Person”) who was or is made or is threatened to be made a party or is otherwise involved in any action, suit or proceeding, whether civil, criminal, administrative or investigative (a “Proceeding”), by reason of the fact that such person, or a person for whom such person is the legal representative, is or was a director or officer of the Corporation or, while a director or officer of the Corporation, is or was serving at the request of the Corporation as a director, officer, employee or agent of another corporation or of a partnership, joint venture, limited liability company, trust, enterprise or nonprofit entity, including service with respect to employee benefit plans, against all liability and loss suffered and expenses (including attorneys’ fees) reasonably incurred by such Indemnified Person in such Proceeding.  Notwithstanding the preceding sentence, except as otherwise provided in Section C of this Article Tenth, the Corporation shall be required to indemnify an Indemnified Person in connection with a Proceeding (or part thereof) commenced by such Indemnified Person only if the commencement of such Proceeding (or part thereof) by the Indemnified Person was authorized in advance by the Board of Directors.

B. Prepayment of Expenses of Directors and Officers.  The Corporation shall pay the expenses (including attorneys’ fees) incurred by an Indemnified Person in defending any Proceeding in advance of its final disposition, provided, however, that, to the extent required by law, such payment of expenses in advance of the final disposition of the Proceeding shall be made only upon receipt of an undertaking by the Indemnified Person to repay all amounts advanced if it should be ultimately determined that the Indemnified Person is not entitled to be indemnified under this Article Tenth or otherwise.

C. Claims by Directors and Officers.  If a claim for indemnification or advancement of expenses under this Article Tenth is not paid in full within thirty (30) days after a written claim therefor by the Indemnified Person has been received by the Corporation, the Indemnified Person may file suit to recover the unpaid amount of such claim and, if successful in whole or in part, shall be entitled to be paid the expense of prosecuting such claim.  In any such action the Corporation shall have the burden of proving that the Indemnified Person is not entitled to the requested indemnification or advancement of expenses under applicable law.

D. Indemnification of Employees and Agents.  The Corporation may indemnify and advance expenses to any person who was or is made or is threatened to be made or is otherwise involved in any Proceeding by reason of the fact that such person, or a person for whom such person is the legal representative, is or was an employee or agent of the Corporation or, while an employee or agent of the Corporation, is or was serving at the request of the Corporation as a director, officer, employee or agent of another corporation or of a partnership, joint venture, limited liability company, trust, enterprise or nonprofit entity, including service with respect to employee benefit plans, against all liability and loss suffered and expenses (including attorney’s fees) reasonably incurred by such person in connection with such Proceeding.  The ultimate determination of entitlement to indemnification of persons who are non-director or officer employees or agents shall be made in such manner as is determined by the Board of Directors in its sole discretion.  Notwithstanding the foregoing portion of this paragraph, the Corporation shall not be required to indemnify a person in connection with a Proceeding initiated by such person if the Proceeding was not authorized in advance by the Board of Directors.

E. Advancement of Expenses of Employees and Agents.  The Corporation may pay the expenses (including attorneys’ fees) incurred by an employee or agent in defending any Proceeding in advance of its final disposition on such terms and conditions as may be determined by the Board of Directors.

F. Non-Exclusivity of Rights.  The rights conferred on any person by this Article Tenth shall not be exclusive of any other rights which such person may have or hereafter acquire under any statute, provision of the certificate of incorporation or of the bylaws, agreement, vote of disinterested directors or otherwise.

G. Other Indemnification.  The Corporation’s obligation, if any, to indemnify any person who was or is serving at its request as a director, officer or employee of another corporation, partnership, limited liability company, joint venture, trust, organization or other enterprise shall be reduced by any amount such person may collect as indemnification from such other corporation, partnership, limited liability company, joint venture, trust, organization or other enterprise.

H. Insurance.  The Board of Directors may, to the fullest extent permitted by applicable law as it presently exists, or may hereafter be amended from time to time, authorize an appropriate officer or officers to purchase and maintain at the Corporation’s expense insurance:  (a) to indemnify the Corporation for any obligation which it incurs as a result of the indemnification of directors, officers and employees under the provisions of this Article Tenth; and (b) to indemnify or insure directors, officers and employees against liability in instances in which they may not otherwise be indemnified by the Corporation under the provisions of this Article Tenth.

I. Amendment or Repeal.  Any repeal or modification of the foregoing provisions of this Article Tenth shall not adversely affect any right or protection hereunder of any person in respect of any act or omission occurring prior to the time of such repeal or modification.  The rights provided hereunder shall inure to the benefit of any Indemnified Person and such person’s heirs, executors and administrators.

ARTICLE XI

DISSOLUTION

Upon dissolution of the Corporation, the Board of Directors shall:

A. pay or make provision for the payment of all the Corporation’s liabilities;

B. return, transfer, or convey (or make provision therefor) all assets held by the Corporation upon condition requiring such return, transfer, or conveyance in the event of dissolution of the Corporation; and

C. dispose of the Corporation’s remaining assets exclusively for the purposes of the Corporation or distribute the assets to an organization or organizations organized and operated exclusively for charitable, educational, scientific, religious or literary purposes as shall, at that time, qualify for exemption under Code Section 501(c)(3), as the Directors shall determine; provided that none of such assets shall be distributed to any corporation, fund, or foundation any part of whose net earnings inures to the benefit of or is distributable to any individual or any corporation for profit. Any such assets not so disposed of shall be disposed of by the circuit court of the city or county in which the principal office of the Corporation is then located, to be used exclusively for purposes that are charitable, educational, scientific, religious or literary within the meaning of Code Section 501(c)(3), or to an organization or organizations organized and operated exclusively for such purposes.

ARTICLE XII

DEFINED TERMS

As used in this Certificate of Incorporation, the terms “Internal Revenue Code” and “Code” mean the United States Internal Revenue Code of 1986, as now in effect or as may hereafter be amended, and a reference to a provision of that Code shall be deemed to indicate the corresponding provision of any future United States Internal Revenue law.

ARTICLE XIII

REGISTERED OFFICE AND REGISTERED AGENT

The address of the Corporation’s registered office in the State of Delaware is 901 N. Market Street, Suite 705, in the City of Wilmington, County of New Castle, Delaware  19801.  The name of its registered agent at such address is Delaware Corporate Services Inc.

ARTICLE XIV

INCORPORATOR

The name and address of the Incorporator, whose powers will terminate upon the filing of this Certificate of Incorporation, is as follows:

Name

Address

John G. Palfrey

c/o Phillips Academy

180 Main Street

Andover, Massachusetts 01810

I, the undersigned, being the incorporator hereinbefore named, for the purpose of forming a corporation pursuant to chapter 1 of title 8 of the Delaware Code, do make this Certificate, hereby declaring and certifying that the facts herein stated are true, and accordingly hereunto set my hand this __ day of October, 2012.

_______________            

John G. Palfrey

Incorporator

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Open Meetings Guidelines  //  PDF

Committees Purpose and Structure  //  PDF or View as Plain Text

DPLA Committees - Purpose and Structure

I.               Introduction

Between now and Spring 2013, the DPLA will transition from a
planning initiative into a formal non-profit, with a founding board and an
executive director, and the loosely-organized group of volunteers will evolve
into a networked organization in the mode of the Wikimedia Foundation, the
Internet Engineering Task Force, and the Mozilla Foundation.

Toward that end, in November 2012, the Board of Directors
recommended that by April 2013 the six workstreams transition into new
committees loosely associated with the Board or the DPLA organization itself.
The Board requested that the Secretariat prepare a memo outlining the structure
and responsibilities of these committees.[1]

This memo is organized into four parts: an introduction; a
discussion differentiating between operational and Board committees; a chart
outlining the roles, functions, and structure of these new committees; and a
series of recommendations to be reviewed by the Board of Directors.

II.              Operational vs. Board Committees

In general, the committees of the DPLA reflect an
organizational commitment to flat hierarchies. While these committees do report
to the Executive Director or the Board of Directors, it is understood they will
work closely with the Board or DPLA staff to pursue programmatic and research
areas that are of mutual import and relevance to all involved.

The Board recommended that these committees fall generally
under two categories: (1) standard Board committees, such as Audit and Finance;
and (2) operational committees derived from the six workstreams.

Board Committees are composed primarily of members of
the DPLA Board of Directors, former Steering Committee members, and those
additional members who have been selected by the Board or Advisory Committee.
Board Committees are tasked primarily with providing advice and recommendations
on issues related to policy and strategy. Board Committees shall have a
Chairperson and one Vice-Chairperson to coordinate participation and
communication between members and the Board. The Chairperson is charged with
driving the committeeÕs agenda and workflow, and the Vice-Chairperson is tasked
with seeing to the committeeÕs smooth functioning and communication between
committee members and the Board of Directors. These committees shall also have
a Secretary to report on activities to other committee members and the Board of
Directors. Board committees report directly to the Board of Directors.

Operational Committees are composed primarily of
members of the six DPLA workstreams and any additional members asked by the
Executive Director or DPLA staff to serve as a convening member. Any interested
member of the public is welcome to join as a non-convening member. Operational
Committees are tasked generally with providing advice and recommendations on
issues related to how the DPLA operates as an organization, and specifically on
issues related to the committeeÕs strategic focus. Operational Committees shall
have a Chairperson and Vice-Chairperson. The Chairperson is charged with
driving the committeeÕs agenda and workflow, in close consultation with the
Executive Director, and the Vice-Chairperson is tasked with seeing to the
committeeÕs smooth functioning and communication between committee members and
DPLA staff. These committees shall also have a Secretary to report on
activities to other committee members and the DPLA staff. Operational
Committees report directly to the Executive Director.

Each committee is charged with creating an initial charter
for itself, describing its proposed work for the first 6 – 12 months of
existence. Each committee should regularly reassess its charters to ensure its
work stays relevant to the DPLAÕs evolving needs. 

III.            Roles, Functions, and Structures of Committees

Committee

Type

Function(s)

Reports to

Composed of

Advisory Committee

Standing Board Committee

- To provide advice and recommendations to the Board of Directors on
matters of concern and interest to the Advisory Committee, its members, and
the DPLA in general;

- To deliberate on topics raised by other DPLA committees and
crosscutting issues brought forth in public DPLA engagements, as deemed
relevant;

- To serve an advocacy and community-building role.

Board of Directors

- Former members of the Steering Committee who have opted in to serve

- All new members nominated by AC or Board, and approved by Board of
Directors

Governance

Committee

Standing

Board Committee

- To provide advice and recommendations to the Board of Directors,
Executive Director, Director for Content, and staff on the governance
practices to which the DPLA should adhere;

- To promote Board development;

- Note: Legal issues affecting governance will be the purview of the
Governance Committee, which is entitled to establish a Legal Sub-Committee if
necessary.

Board of Directors

- Interested members of the Board of Directors

- Former members of the Governance workstream

- Additional members selected by the Chair of the Governance
Committee

Nominating Committee

Ad Hoc Governance Sub-Committee

- To collectively identify and propose new members to the Board of
Directors;

- To collectively handle selection(s) for the Advisory Board.

- Governance Committee

- Board of Directors

- Interested members of the Board

- Additional members added per Board Chair

Search Committee

Ad Hoc Governance Sub-Committee

- To collectively identify candidates for roles within the DPLA
leadership (on an ad hoc basis).

- Governance Committee

- Board of Directors

- Interested members of the Board

- Former members of the Steering Committee who have opted in or whom
the Board has asked to serve

Finance Committee

Standing Board Committee

- To oversee the financial doings of the DPLA;

- To review and evaluate the DPLAÕs fiscal operation and its
managers;

- To report to the Board and/or Executive Director on the DPLAÕs
finances, and/or any irregularities or issues;

- To provide advice and recommendations to the Board of Directors,
Executive Director, Director for Content, and staff on how the DPLAÕs
financial operations align with its mission, vision, and strategic goals.

Board of Directors

- Board Treasurer (Chair)

- Audit Subcommittee Chair

- Board members with financial, legal, or accounting knowledge

- Executive Director (ex officio)

Audit Committee

Standing Finance Sub-Committee

- To participate in the DPLAÕs annual audit process;

- To review auditors report and report back to Finance committee and
Board on state of audit report.

- Finance Committee

- Board of Directors

- Board Treasurer

- At least two other Board members

- Executive Director (ex officio)

Legal Committee

Standing

Operational Committee

- To inform the Board of Directors, Executive Director, and others
about legal and copyright issues affecting equitable knowledge distribution
in a digital world, including work toward better understanding and
influencing digital lending, orphan works, international works, metadata
ownership, strategies for tiered access, and dealing vendors and materials
under various kinds of restrictions;

- To facilitate engagement with the broader legal community around
legal issues relevant to the DPLA, digital libraries, and digital access in
general.

- Note: Legal issues affecting governance are the purview of the
Governance Committee, which may set up a Legal Issues sub-committee if
necessary

Executive Director

- Former members of the Legal Issues workstream

- Additional members asked by the Board, Advisory Committee, or
Executive Director

- As a non-convening member: any member of the public interested in
the committeeÕs work

Content Strategy Committee

Standing

Operational Committee

- To provide advice and recommendations to the Executive Director,
Director for Content, and staff on matters pertaining to the DPLAÕs long-term
strategy for identifying and acquiring new content, partnering with data- and
service-providing organizations, and other related matters;

- To recommend guidelines on bibliographic data, metadata, interoperability,
and international cooperation, in coordination with the Technical Advisory
Committee.

Executive Director

- Former members of the Content and Scope workstream

- Additional members asked to serve by the Board, Advisory Committee,
or Executive Director

- As a non-convening member: any member of the public interested in
the committeeÕs work

Technical Advisory

Committee

Standing

Operational Committee

- To provide advice and recommendations to the Executive Director,
Director for Content, and staff on matters pertaining to the DPLAÕs long-term
technical development, including ongoing development of the metadata
platform, open API(s), front-end functionality, in-house and third-party
applications, and other related endeavors;

- To facilitate engagement and enthusiasm within the larger tech
community around the DPLA platform and its related components (potentially as
a sub-committee).

Executive Director

- Former members of the Technical Aspects workstream

- Additional members asked by the Board, Advisory Committee, or
Executive Director

- As a non-convening member: any member of the public interested in
the committeeÕs work

Marketing and Outreach

Committee

Standing

Operational Committee

- To provide advice and recommendations to the Executive Director,
Director for Content, and staff on matters pertaining to the DPLAÕs
strategies for marketing and community outreach, including developing
community engagement events, identifying new and existing modalities/channels
for the DPLA to collaborate with organizations, and working to identify,
describe, and target key institutional and personal end-user demographics;

- To provide advice and recommendations to the Executive Director,
Director for Content, and staff on matters pertaining to the DPLAÕs strategy
for identifying and partnering with content- and service-providing
organizations, in collaboration with the Content Strategy Committee.

- Note: Committee co-chairs will take up as a first order of business
the job of clarifying whether the committee is intended to focus on
end-users, contributors, or both. Dividing the currently described committee
into two committees designed to address the aforementioned audiences is a
possibility.

Executive Director

- Former members of the Audience and Participation workstream

- Additional members asked by the Board, Advisory Committee, or
Executive Director

- As a non-convening member: any member of the public interested in
the committeeÕs work

IV.            Other recommendations

Committees shall have the ability to form ad hoc task forces
or sub-committees to research and report on a specific issue or a set of
issues; design and develop an initiative; or work in a more focused manner on a
specific piece of operational strategy, pending approval from the Executive
Director or Board of Directors. These ad hoc committees shall operate largely
in a virtual capacity, with members communicating via electronic mailing lists
or other forms of electronic communication.

All of the operational committees shall meet once a year at
a major annual event similar to the DPLA plenary working meetings. One option
might be an annual ÒWikimaniaÓ style event during which committees convene
working meetings while hackers code against the DPLA API(s). This event would
be open to the public; remote participation would be available for anyone
unable to attend in person.

Committee Secretaries are chiefly responsible for crafting
monthly briefing documents describing committee activities and general next
steps. Specific areas to include in this document: a summary of any virtual
conversations via the electronic discussion list; proposals from members
interested in a specific question or topic; a rundown of new members and any
introductions they might have; notice of upcoming events; and any miscellaneous
items of note.


[1] Notes from November 16, 2012 DPLA Board of Directors Call, http://dp.la/files/2012/11/DPLA_BoardCallNotes_11162012_FINAL.pdf.
Additional revisions to this memo were adopted during the January 17, 2013
Board call, http://dp.la/files/2013/01/DPLA_BoardCall_notes_2013-01-17.pdf.

END _________________________________________________________________________________________________

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Advisory Committee Purpose and Structure  //  PDF or View as Plain Text


Purpose and structure of new DPLA Advisory Committee

I. Introduction

The new Board of Directors has prioritized continuing the deep and broad engagement of members of the Steering
Committee. In November 2012, the Board approved the creation of a formal advisory
committee composed principally of former Steering Committee members. The primary
function of the committee is to provide advice to the Board from the broadest
possible stakeholder group, including libraries, museums, archives,
technologists, educators, attorneys, state and local government, foundations,
and other innovators.

The DPLA Secretariat was asked to develop a proposal articulating the role, responsibilities, and structure of
this Advisory Committee (hereafter referred to as the AC). The proposal is
broken down into five substantive areas—purpose, composition, terms,
selection, and meetings—and serves as a general framework for the DPLA Advisory
Committee.

II. Purpose

The DPLA Advisory Committee is responsible for providing advice and recommendations to the Board of Directors on matters
of concern and interest to the AC, its members, and the DPLA in general.

Advice and recommendations may center on policy-level matters pertaining to the DPLA’s strategic direction, finances,
technology, content infrastructure, partnerships, program development, or administration,
or other matters relevant to the organization or its users, staff, and
stakeholders. The AC is expected to deliberate on topics raised by other DPLA
committees or issues brought forth in public DPLA engagements, as deemed
relevant.

The AC also serves an advocacy and community-building role. AC members are encouraged to speak in support of the
DPLA at relevant conferences, seminars, workshops, meetings, working groups,
and other public-facing engagements. Talking points or equivalent documents may
be distributed at regular intervals for people who do wish to speak on behalf
of the DPLA in various situations.

The AC reports to the DPLA Board of Directors.

III. Composition

The AC shall be composed initially of those former members of the DPLA Steering Committee who have opted in to
serve. Once the original roster of members has been established, additional
individuals who have not served on the DPLA Steering Committee may be asked by
the AC or the Board of Directors to join.

The AC shall endeavor to represent an ethnically and professionally diverse stakeholder group, including leaders
from the realm of libraries, museums, archives, technology firms, publishing and
other book-related industries, education, law, state and local government,
foundations, and other innovative industries.

No more than 15 people shall serve on the AC.

IV. Member terms

DPLA AC members shall serve a term of three years, renewable once.

Initial terms will be staggered to include some one year and two year appointments, renewable up to two times for
the standard term of three years.

The Board will formally vote to renew AC members’ terms.

AC members will elect three officers for a term of three years, or until resignation or removal via formal
vote of the members. Officers will serve no more than two consecutive terms in their respective office.

The elected DPLA AC officer positions shall be a Chairperson, Vice-Chairperson, and Secretary.

The officers of the AC will be expected to act on behalf of the AC; serve as chair/facilitator at meetings of
the AC; attend the open portions of the DPLA Board of Directors meetings; participate
in the electronic discussion list of the AC; advocate AC positions and
recommendations to the Board; report to fellow AC members on Board actions that
have an impact on or are of interest to the AC; communicate with the DPLA
Executive Director on those issues and topics about which she/he seeks advice; and
respond to requests for advice or action from the Board of Directors, in
consultation with members of the AC.

V. Member selection

Both the Advisory Committee and the Board of Directors may recommend members of the Advisory Committee. These
recommendations shall be communicated in writing and presented during any AC
semi-annual meeting for initial approval. The Board of Directors must finalize
approval of new members of the AC by consensus.

VI. Meetings and communication

Members of the AC are expected to convene a meeting, whether virtual (e.g., teleconferences) or face-to-face, at
least twice a year. Face-to-face meetings of the AC may be convened in
conjunction with meetings of the DPLA Board of Directors. Pursuant to the
DPLA’s open meetings guidelines, these meetings will be open to the public. Virtual
meetings may be convened at other times as deemed useful or needed.

The DPLA AC strives for consensus amongst its members, but when consensus cannot be reached and a formal vote is
required, then a single vote for each AC member shall be permitted.

Electronic discussion lists will be maintained for DPLA AC members and officers. Subscribers will be limited to AC
members, officers, and related DPLA staff.

AC business shall be, to the extent possible, conducted by electronic means.

END _________________________________________________________________________________________________

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Data-related policies

DPLA Metadata Application Profile (MAP) v3.1  //  PDF

Metadata Policy Statement  //  PDF or View as Plain Text

The ­Digital Public Library of America Policy Statement on Metadata

Preamble

The DPLA aims to make the cultural and scientific record
available, free of charge, to all through databases of metadata.  The
DPLA, for this purpose, has undertaken the task of ingesting, indexing,
enriching, and making available descriptive metadata and wishes to make such
metadata widely available for reuse.

The DPLA wishes to promote innovation in the development of
applications and tools that use and rely on this metadata.  In order to
foster such innovation, the DPLA is committed to ensuring such metadata is
unencumbered by legal restrictions.  This policy and statement on metadata
contained in the DPLA’s databases reflects that commitment.  To that same
end, the DPLA believes this policy is in accord with the letter and spirit of
United States copyright law and would be fully respected in a court of law.

The DPLA hopes that the content and resources in the library
will be put to creative uses that educate, inform, and empower current and
future generations.

This policy should be construed using the following definitions:

Content:  A digital surrogate of a physical
object, a born-digital object, or a physical object that is part of the United
States’ cultural or scientific heritage, typically held and maintained by the
Data Provider on its own servers or physical premises, or by a data provider of
the Data Provider.

Metadata:  Metadata is textual information
relating to Content, either hosted or housed by a Data Provider or digitally
stored on the DPLA’s servers.  It includes information that enables users
to identify, discover, interpret, or manage Content, such as the name of the
author of the work, the date on which it was first created or published, or
where the physical object is located.  It might also include an expressive
description of the Content: for example, a brief blurb on the historical and
cultural implications of a work.  Metadata may also include hyperlinks
that direct users to Content on a Data Provider’s website.  In the context
of the DPLA, Metadata does not include thumbnails, audio samples, or other
non-textual information.

Preview: A reduced size or length audio and/or visual
representation of Content, in the form of one or more thumbnail and
low-resolution images, text files, audio files, and/or moving image files,
maintained o­­­­n the Data Provider’s server and connected to
the Metadata by hyperlink.

01.       The Vast Majority of Metadata is Not Subject to Copyright Restrictions.

The DPLA believes that the vast majority of metadata as
defined herein is not subject to copyright protection because it either
expresses only objective facts (which are not original) or constitutes
expression so limited by the number of ways the underlying ideas can be
expressed that such expression has merged with those ideas.  To be
protectable, a work must be original, which means that it must contain at least
a “modicum” of creativity in its creation, selection, or arrangement.
Facts and ideas may not be copyrighted.  Even if a work is original, it
may be limited by the doctrine of “merger,” which states that when there are a
limited number of ways an idea can be expressed, the idea merges with the
expression, and is therefore not subject to copyright.  These two
limitations on the application of copyright are the reason the vast majority of
metadata is not subject to copyright protection.

02.       The DPLA’s Partners Share the DPLA’s Commitment.

The DPLA’s partners share the DPLA’s vision of and
commitment to freely sharable metadata to promote innovation.  The DPLA’s
partner­­s agree that the vast majority of metadata is not subject to
copyright.  To the extent that metadata provided by the DPLA’s partners
may be protected by copyright, however, those partners have agreed to dedicate
such metadata to the public domain pursuant to a CC0 Public Domain Dedication.
This means that any metadata imported into the DPLA, which is protected by
copyright, is provided under a CC0 Public Domain Dedication.

03.       The DPLA Asserts No Rights Over its Database of Metadata and Dedicates its Contributions to the
Public Domain.

The DPLA hereby expressly waives any and all rights the DPLA
might have with respect to metadata in the library, including rights arising
from the DPLA’s selection and arrangement thereof.  To the extent that the
DPLA’s own contributions to selecting and arranging such metadata may be
protected by copyright, the DPLA dedicates such contributions to the public
domain pursuant to a CC0 Public Domain Dedication.

04.       Free and Unencumbered Access to Metadata.

Given the purposes of the policy and the copyright status of
the metadata, and pursuant to the DPLA’s terms of service, the DPLA’s users are
free to harvest, collect, modify, and/or otherwise use any metadata contained
in the DPLA.

END_______________________________________________________________________________
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Data Use Best Practices  //  PDF or View as Plain Text

DPLA Data Use Best Practices

These usage guidelines are based on goodwill.  This is not a legal contract: the DPLA believes that the benefits of following these guidelines far exceeds any burdens and will foster the most creative and collaborative environment for the use/reuse of metadata
from the DPLA.

All metadata made available by the DPLA is done so under the Creative Commons Zero (CC0) Public Domain Dedication.

To be clear, the CC0 dedication means that you can use the metadata for any purpose without having to give attribution.

However, in the spirit of building a community of practice that recognizes contributions, the DPLA believes that giving attribution to all the sources of the metadata, including the Data Provider (cultural heritage institution that owns the object shared) and the Data Aggregators (institutions that aggregate metadata from multiple cultural heritage institutions, e.g., The Digital Library of Georgia, as well as the DPLA) would be helpful and appropriate given the goals of the DPLA and its partners.

Thus, the DPLA suggests following these guidelines:

GIVE CREDIT

Give attribution to the data provider and all contributing data aggregators, including the DPLA. Aggregation is an important task of collecting, storing, and manipulating data for purposes of wide-scale discoverability and interoperability.

Keep the CC0 Public Domain Dedication intact for the metadata so that others who may reuse the data are aware.

If for any reason you cannot maintain attribution and rights information, consider linking back to the relevant item page(s) on the DPLA portal. 

DATA CAN CHANGE

Metadata obtained from the DPLA is not static and is subject to change.  The data may be updated to correct incorrect information and to add new information on a regular basis.  The best way to use metadata is via the DPLA API or via hyperlink to the relevant item page(s) on the DPLA portal. 

DON’T MISLEAD OR MISREPRESENT

Do not use the metadata in any way that suggests that you are the data provider or aggregator. 

Do not mislead others or misrepresent the metadata or its sources.

AT YOUR OWN RISK

The DPLA offers the metadata as-is and makes no representations or warranties of any kind concerning any metadata published by the DPLA.

Any use you make of the metadata must conform to all applicable laws and regulations in a given jurisdiction, notably concerning, but not limited to, data protection, defamation or copyright.

END_______________________________________________________________________________

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Social Media Policy  //  PDF or View as Plain Text

DPLA Social Media Policy

The Digital Public Library of America (DPLA) uses social media to engage with its users and partners, to promote and build community around its collections, and to share information. At present, DPLA uses the following social tools:

DPLA News & Blog

http://dp.la/info/news/

The DPLA Blog features announcements about new partners and new additions to DPLA’s collections, updates about DPLA as an organization, insights into DPLA’s collections and networks, and original content written by DPLA’s staff and its community of Hubs, Board and Committee members, Community Reps, and others. Each photo posted on the DPLA Blog includes an attribution listing the owning institution and rights statement (if applicable). All written content is made available under a Creative Commons Attribution 4.0 International License.

DPLA News List

archive: http://us4.campaign-archive1.com/home/?u=e1490d1305c4b651f3ad0ace4&id=1ee988aadc

subscribe: http://us4.list-manage.com/subscribe?u=e1490d1305c4b651f3ad0ace4&id=1ee988aadc

The DPLA News List provides subscribers with periodic email updates and announcements about DPLA and its partners.

Twitter

http://twitter.com/dpla

DPLA uses Twitter share information from its blog and other social channels, highlight items from its collections (#dplafinds), and connect with its community of users, partners, and supporters.  Due to character limitations, not all items will contain a full attribution statement, though every tweet will contain a link to the relevant DPLA record as well as a mention of the contributing partner (@PartnerName).

Facebook

https://www.facebook.com/digitalpubliclibraryofamerica

DPLA uses Facebook to share information from its blog and other social channels, highlight items from its collections, and connect with its community of users, partners, and supporters. Attribution is listed for any post containing an item from DPLA’s collections.

Tumblr

http://digitalpubliclibraryofamerica.tumblr.com/

DPLA uses Tumblr to share full images as well as thematic groupings of images from its collections. These posts credit the contributing partner, list any associated rights information when both explicit and correct, link back to the record in DPLA.

Imgur

http://imgur.com/user/DPLA/submitted

DPLA uses Imgur to share images from its collection as well as animated GIFs based on items from its collection. These posts credit the contributing partner, list any associated rights information when both explicit and correct, link back to the record in DPLA.

Flickr

http://www.flickr.com/photos/dpla

DPLA uses Flickr to share images from events and gatherings that is has organized. These images are licensed to permit reuse, unless otherwise noted.

YouTube

https://www.youtube.com/user/DigPublib

DPLA uses YouTube to post videos from or related to events and gatherings that it has organized. These videos are licensed under a CC-NC-BY license, unless otherwise noted.

Storify

https://storify.com/digpublib

DPLA uses Storify to collect various social media posts from its community of followers related to events and gatherings it has organized.

Policies

DPLA will strive to display and share only those digital items from its network of content partners for which it reasonably believes it has the authority to do so. This includes:

  • items in the public domain or otherwise unrestricted;
  • items available for commercial or non-commercial re-use under a Creative Commons license;
  • items cleared for display and sharing online by a representative from the relevant content partner.

DPLA will not include materials from a specific institution in its social media outreach if representatives from that institution request that they not be included. Partners may also opt out of having their materials included in the DPLA’s social media outreach at any time.

DPLA partners may also request that specific images or posts be removed from social media outlets after they are published. DPLA staff will do everything in its power to remove the post(s) in question as soon as possible after receiving the request, though it recognizes that the post(s) may have already been archived or re-shared.

DPLA will ensure that, whenever possible, in social media posts featuring materials found in DPLA, the owning institution is credited. Additionally, DPLA will attempt to include the link, hashtag, or handle for the Contributing Institution and the Service Hub in all posts whenever possible. In the event mention of both is not possible due to space limitations, DPLA will always include the Service Hub’s link, hashtag, or handle in all posts and it will be the responsibility of the Service Hub to repost with the Contributing Institution’s link, hashtag, or handle. In the case of Content Hubs such as ArtStor, HathiTrust, and the Internet Archive, DPLA will attempt to do the same.

DPLA will not highlight images that are banded, watermarked, or otherwise “branded” unless the branding is removed. DPLA prefers not to highlight watermarked or branded resources because they limit full access and reuse–even in educational cases–by obscuring or otherwise detracting from the content within the resource.

No partner materials will be shared on social media unless they are also available on http://dp.la/. Wherever possible, social media posts featuring partner materials will link back to the original record on http://dp.la/.

Lastly, DPLA staff will forward questions and comments received through social media outlets to the appropriate partner institution.

This document is based heavily on the North Carolina Digital Heritage Center’s own social media policy. We’re grateful to them for allowing us to repurpose much of the formatting and language from their excellent document.  

END_______________________________________________________________________________
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End-user policies

Privacy Policy

Terms of Service

Last updated: September 17, 2014